Parish Council Clerk: Philip Edwards | Tel: 07988 471568 | clerk@hintonblewettpc.co.uk

www.hintonblewettpc.co.uk

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To Councillors: C Elliott, D Cox, D Duckett, D Elliott, D Huffadine, J O’Nians and P Young
You are summoned to attend a meeting of Hinton Blewett Parish Council to be held at Hinton Blewett Village Hall on Thursday 18th May 2023 at 7.30pm. The agenda for the meeting appears below.

Philip Edwards, Clerk, 14th May 2023

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NEW COUNCIL ADMIN

2305_[1] Election of Chairman

(3min) 7:45

The first item of business will be chaired by the previous Chairman of the council.

• TO RESOLVE: To elect a Chairman for the municipal year.
• To receive the Chairman’s declaration of acceptance of office

2305_[2] Election of Vice Chairman

(3min) 7:48

• TO RESOLVE: To elect a Vice Chairman for the municipal year.
• To receive the Vice Chairman’s declaration of acceptance of office

2305_[3] Parish Council Membership

(3min) 7:51

• To receive the members declaration of acceptance of office and Register of Interest.
• TO RESOLVE: To approve any requests to receive the declaration of acceptance of office at a later date.

2305_[4] Public Participation Session

(10min) 7:54

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than three minutes, by addressing the Chairman.

2305_[5] Apologies for Absence

(2min) 8:04

To note and decide on apologies for absence.

2305_[6] Declaration of Interest

(2min) 8:06

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2305_[7] Confirmation of Minutes

(3min) 8:08

TO RESOLVE: The Parish Council meeting minutes of Thursday 13th April 2023 confirmed as an accurate record and signed by Chairman.

ANNUAL AUDIT ADMIN

(see appendix financial statements 2022-2023)

2305_[8] Annual Internal Auditors Report

(2min) 8:11

• TO RESOLVE: to receive and note the 22/23 internal auditor’s report

2305_[9] Exemption Certificate

(3min) 8:13

• TO RESOLVE: That the Parish Council, having met all the exemption criteria for 2022/23 agreed to declare itself exempt from an external audit.
• The certificate to be signed by the Chairman and Clerk

2305_[10] Annual Governance Statements

(3min) 8:16

• TO RESOLVE: To approve by the council: The Annual Governance Statements 2022/23 prepared by the Clerk
• Annual Governance Statements to be signed by the Chairman of the meeting and the Clerk

2305_[11] Accounting Statements

(3min) 8:19

• To Note: Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence: There was no s.137 expenditure for 2022/23, all expenditure was under the GPC
• TO RESOLVE: To approve by the council: The accounting statements 2022/23 prepared and signed by the RFO
• Accounting Statements to be signed by the Chairman of the meeting.

2305_[12] Dates for the Exercise of Public Rights

(3min) 8:22

• TO RESOLVE: to approve the dates of the period for the exercise of public rights: commencing on Monday 5 June and ending on Friday 14 July 2023

2305_[13] Conflicts of Interest with BDO LLP

(3min) 8:25

• TO RESOLVE: that there are no conflicts of interest with the external auditor BDO LLP or to detail any conflicts of interest.
• BDO form to be signed by the Clerk and Chairman of the meeting.

ANNUAL MEETING ADMIN (SPECIFIED IN SO’s)

2305_[14] General Power of Competence

(3min) 8:28

• To Note: The number of members of the council that have been declared elected is equal or greater that 2/3 of the total number of members of the council. (7 elected out of 7 for HBPC). The Clerk holds the Certificate in Local Council Administration which includes the relevant training in the exercise of the general power.
• TO RESOLVE: The Parish Council resolve to adopt the general power of competence having met the conditions of eligibility as defined in the Localism Act 2011 and SI 965, The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012. (See appendix)

2305_[15] Standing Orders and Financial Regulations

(4min) 8:31

• TO RESOLVE: To review and approve the Standing Orders and the Financial Regulations
• TO RESOLVE: To review and approve the Schemes of Delegation
• TO RESOLVE: To review and approve the terms of reference for committees

2305_[16] Assets and Insurance

(5min) 8:35

• TO RESOLVE: To review and approve the Asset Register
• To review insurance cover and arrangements

2305_[17] Policies specified for review in Standing Orders

(5min) 8:40

• TO RESOLVE: To review and approve the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation and review of the Council’s policy for dealing with the press/media
• TO RESOLVE: To adopt the Press/Media Policy, Publication Scheme, Retention Policy
• TO RESOLVE: To review and approve the Council’s employment policies and procedures
• TO RESOLVE: To adopt the Staff Data Protection Policy

2305_[18] Subscriptions

(2min) 8:45

• TO RESOLVE: Continued subscription to ALCA

2305_[19] FINANCE

(5min) 8:47

(a) Payments and income – see appendix 2023-05 Finance Reports

1. TO RESOLVE: payments to approve listed in finance report
2. To note: payments and Income listed in finance report
3. To note: bank reconciliation

(b) Bank Mandates

4. TO RESOLVE: approval to add new members to the Unity Bank Mandate along with the removal of all prior members from the Bank Mandate.

REPORTS AND RESPONSIBILITIES

2305_[20] Chairman’s Report

(2min) 8:52

• Welcome of new members
• To thank the Bath Rambler volunteers for fixing the post and fence at prospect style
• To receive any other reports from the Chairman

2305_[21] Clerk’s Report

(5min) 8:54

• To receive any updates from the Clerk and note correspondence
• Bristol Airport ASAS Survey request, emailed 10-5-2023
• TO RESOLVE: Approval of artwork for the Barbury sign

2305_[22] Appointments and Councillor Reports

(4min) 8:59

See: https://hintonblewettpc.co.uk/councillors-registers-of-interest-and-responsibilities/

• TO RESOLVE: To review and approve appointments to outside bodies and members responsibilities
• To receive any updates on responsibilities and meetings attended

2305_[23] Ward Councillor’s Report

(3min) 9:03

• To receive any reports from the BANES District Cllr

2305_[24] PLANNING APPLICATIONS

(15min) 9:06

(a) TO RESOLVE: Application Reference: 23/01328/FUL
Application Address: Perrymead , South Widcombe, Hinton Blewett, Bristol, Bath And North East Somerset, BS40 6BL
Proposal: Erection of new double garage on the existing driveway with an increase in the driveway area. (Retrospective)

(b) TO RESOLVE: Application Reference: 23/00737/FUL
Application Address: Greenacre Farm, Litton Lane, Hinton Blewett, Bristol, Bath And North East Somerset, BS39 5AY
Proposal: Demolition of existing bungalow. Erection of new bungalow following footprint of 21/001565/FUL consent.

(c) TO RESOLVE: Application Reference: 23/01512/FUL
Application Address: Prospect Style Farm, Widcombe Hill, Hinton Blewett, Bristol, Bath And North East Somerset, BS39 5AS
Proposal: Erection of a detached single storey car port and storage shed to the rear of the house.

(d) TO RESOLVE: (REVISED INFORMATION) Application Reference: 22/04109/FUL
Application Address: Elm Grove Farm, Lower Road, Hinton Blewett, Bristol, Bath And North East Somerset,
Proposal: Conversion and extension of barn to create 1no. dwelling and replacement of all remaining buildings with 4no. dwellings together with associated hard/soft landscape works; drainage and access improvements.

To note: Appeal has been submitted regarding Application Reference: 22/04026/FUL, Application Address: Land To South Of Widcombe Lodge, South Widcombe. The original response from the parish council will be reviewed in the appeal.

(Ref: https://www.bathnes.gov.uk/webforms/planning/#advancedSearch)

2305_[25] DATE OF NEXT MEETING

(2min) 9:21

TO RESOLVE : Date of next meeting: Thursday 13th July 2023, 7.30pm at Hinton Blewett village hall.

Schedule of council meetings: https://hintonblewettpc.co.uk/diary-of-parish-council-meetings/

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APPENDICES

Appendix of links to documents and reports:

Appendix of Annual Meeting Policies

Appendix of Data / Media Policies

Appendix of Employment Policies

Appendix of correspondence:

To view appendices, please view this document on our website

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