Table of Contents
Parish Council Clerk: Philip Edwards | Tel: 07988 471568 | clerk@hintonblewettpc.co.uk
www.hintonblewettpc.co.uk
Present: Councillors T Bowler, D Duckett (Chairman), C Elliott, D Huffadine and A Mills.
Also present: Clerk: Philip Edwards and 4 members of the public
22.05_1. ELECTION OF CHAIRMAN
RESOLVED: Cllr D Ducket was elected as Chairman.
The Chairman’s declaration of acceptance of office was signed and received by the Clerk.
22.05_2. ELECTION OF VICE CHAIRMAN
RESOLVED: Cllr D Huffadine was elected as Vice Chairman.
The Vice Chairman’s declaration of acceptance of office was signed and received by the Clerk.
22.05_3. PUBLIC PARTICIPATION SESSION
A public participation session was held. A request was received to trim nettles on a boundary stone.
22.05_4. APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs D Elliot and J O’Nians.
22.05_5. DECLARATION OF INTEREST
There were no requests of dispensations or declarations of disclosable pecuniary or personal interests.
22.05_6. CONFIRMATION OF MINUTES
RESOLVED: That the minutes of the meeting of the Parish Council which took place on Thursday 10th March 2022 were approved as an accurate record and signed by the Chairman.
22.05_7. REPORTS
(a) Chairman’s Report
The Chairman highlighted the topics covered in the Annual Parish Meeting.
(b) Clerk’s Report
- Correspondence had been received regarding the possibility of funding to support the Parish News – a copy had been emailed to councillors for consideration. The council indicated they would be willing to receive a grant application for £50 to support additional distribution.
- The footpath survey completed by Philip Edwards had been published for councillors to review
see: https://hintonblewettpc.co.uk/footpath-survey-of-gates-and-hedges-that-may-need-cutting-during-the-year/- The Chairman thanked Philip Edwards for producing a thorough report which had gone beyond the expectations of the council.
- The council requested Philip Edwards to monitor and maintain the footpaths for the year, at an agreed rate of £15 per hour, with fuel and equipment to be provided by the parish council. The £15 per hour for the year to be limited to the remaining footpath maintenance budget set by the council.
- The council requested the Clerk to investigate possible tools, such as an electric or petrol hedge cutter to be owned by the council for the upkeep of the footpaths.
- Correspondence had been received from Jacob Rees-Mogg / Ofcom and had been published on the website
see: https://hintonblewettpc.co.uk/disconnection-of-the-copper-network/#Response_from_Ofcom
(c) Members Reports
Cllr C Elliot reported that she had attempted to sow wild flower seed, but that the area designated had grown too long for wild flowers.
Cllr C Elliot reported on jubilee mugs costing £2 to £4 per mug. It was suggested that children in the village be invited to receive and register interest for mugs, on a first come first served basis for the first 30 that register. Cllr C Elliot would organise registration with the Clerk providing Cllr C Elliot with an online registration form.
(d) Ward Councillors Report
The Ward Councillor sent his apologies for absence.
22.05_8. APPOINTMENTS
- RESOLVED: The appointments for committees, working parties, outside bodies and other responsibilities were reviewed and approved. Cllr T Bowler would take over the appointment of footpath representative. The ALCA representation role would be removed. Cllr T Bowler would no longer be on the CV Cimate/Nature group. All other appointments would remain as last year.
Refer to: https://hintonblewettpc.co.uk/councillors-registers-of-interest-and-responsibilities/#appointments
22.05_9. FINANCE
See appendix: 2022-05 PCM: Finance Reports
- RESOLVED: payments approved listed on ‘2022-05 PCM: Finance Reports’ (see appendix)
- Noted: payments and Income
- RESOLVED: bank reconciliation 31st March 2022, prepared by the RFO and checked by Cllr Huffadine
- Noted: year to date spend against budget to 31st March 2022
22.05_10. ANNUAL INTERNAL AUDITORS REPORT
RESOLVED: The Annual Internal Auditors Report 2021/22 was received and approved.
RESOLVED: Approved: the quotation of £190 for continued appointment of Internal Auditor for 2022/23 . (See appendix for quotation)
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Internal_audit_report
22.05_11. EXEMPTION CERTIFICATE
RESOLVED: That the Parish Council, having met all the exemption criteria for 2021/2022 agreed to declare itself exempt from an external audit. The certificate was signed by the RFO and Chairman.
22.05_12. ANNUAL GOVERNANCE STATEMENTS
RESOLVED: The Annual Governance Statements 2021/22 prepared by the Clerk (Section 1 on the Annual Return) was approved by the council and signed by the Chairman and Clerk.
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Annual_governance_statement
22.05_13. ACCOUNTING STATEMENTS
RESOLVED: The Accounting Statements 2021/22 prepared and signed by the RFO (Section 2 on the Annual Return) was approved by the council and signed by the Chairman.
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Accounting_Statements
22.05_14. DATES FOR THE EXERCISE OF PUBLIC RIGHTS
RESOLVED: The dates of the period for the exercise of public rights: commencing on Monday 13 June 2022 and ending on Friday 22 July 2022.
22.05_15. PLANNING APPLICATIONS
Noted: updates from previous planning applications: https://hintonblewettpc.co.uk/documents/planning-applications/
22.05_16. POLICIES
- RESOLVED: The council approved policies for review, which included the asset register and the risk management scheme (see https://hintonblewettpc.co.uk/review-date/may-2022/ )
22.05_17. JUBILEE BENCH
- RESOLVED: Agreement in principle on the style and the installation of a circular bench for the Barbury to be placed around the oak tree, with a budget up to £2120 ex VAT. Cllr A Mills agreed to research suppliers and products available within the agreed criteria.
22.05_18. DATE OF NEXT MEETING
RESOLVED : Date of Next Parish Council meeting: Thurs 14th July 2022, 7.30pm at Hinton Blewett village hall.
Noted: Schedule of council meetings to April 2023 -See: https://hintonblewettpc.co.uk/diary-of-parish-council-meetings/
There being no further business, the Chairman closed the meeting at 21:43
Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)
- Status: Approved