| Subject | Risks identified | Management Control of Risk | Risk Level | Review/Assess/Revise |
| Code of Conduct | Failure to maintain/Update Register of Interests/Gifts | Councillors training in place to ensure all members are aware of their statutory responsibilities. | Low | |
| Computing | Crash of IT System Loss/damage arising from unauthorized use Loss arising from theft/misappropriation | Back of data is done on an external hard drive. Laptop is virus protected via Soltech IT company. Restrict access through use of controlled passwords. The computer is password protected. Laptop kept by Clerk | Medium Medium Medium | Anti virus is in place. . |
| Council Meetings | Failure to meet statutory duty Access Personal Injury | All members are notified of meetings by way of a summons via an agenda All notices are posted in the prescribed places e.g. notice boards, website Minutes of all meetings are taken and kept Records are kept archived Old minutes have been archived at Guildhall in Taunton for long term safe keeping Access is available to all Provisions for Disablement & Disability Specific area for Press & Public H&S at the Village hall is adhered to. | Low Low Low | Existing location/procedure adequate Existing location/procedure adequate Existing location/procedure adequate |
| Council Property & Documents | Failure to effectively process documents Legal Liability as a result of Asset Ownership Loss/Damage Loss of assets | The Council has a model publication scheme in place. Any documentation can be made available to the public as per the scheme Adequate Public Liability Insurance is in place Register of Assets is maintained and updated frequently. Adequate insurance against damage and theft is in place Asset Register is maintained regularly appropriate insurance cover is in place for all assets. Insurance broker checks asset register against insurance policy every year before renewing. | Medium Low Low | The Clerk checks this and is responsible for updating. Existing procedure adequate – Clerk will keep up to date. Last done March 2021. Existing procedure adequate. |
| Employment of Staff | Personnel/accidents/sudden illness and loss of Clerk Inability to recruit Failure to comply with Employment Law Inability to retain staff | SLCC and/or ALCA to be contacted to provide locum. Jobs advertised are favourable with competitive rates of pay. All staff to be issued with a Contract of Employment. The Clerk keeps aware of new legislation The necessary training to fulfill requirements is undertaken as and when Training records show gaps in training, training is available. Competitive rates of pay provided. | Medium Med Medium | Existing procedure adequate Clerk has a contract |
| Financial Management Financial Management cont. | Failure to comply with Customs & Excise Regulations Failure to comply with Inland Revenue Regulations Loss of money through theft/misappropriation Failure to keep proper financial records Failure to maintain an effective payments system Failure to set a precept within sound budgeting arrangements Failure to maintain record of council assets Poor Financial Management | VAT is properly administered VAT claims are completed and submitted promptly Comprehensive records of all calculations of income tax, national insurance is kept Regular returns to Inland Revenue are prepared and submitted by the Clerk Secure arrangements are in place for all monies held at the bank Prompt and proper arrangements are in place for recording and banking. Procedures covered by the Councils Financial Regulations. Bank reconciliations are done monthly and reported to full council at each meeting. The council has adequate insurance in place. Clerk has responsibility through appointment of Proper Financial Officer Appropriate standing orders and financial regulations in place and are subject to annual review Effective independent internal audit is in place Monthly financial reports to go to the full council Clerk sets up online payments All payments are supported by an invoice which is signed by a councillor All payments are approved according to financial regulations and recorded in minutes. All payments are to be signed by the authorised signatories All expenditure is the subject of sound budgetary control The budget is the responsibility of the Clerk who will produce the budget following an agreed timetable set out in Standing Orders. The precept is set as a result of a draft budget detailing requirements for forthcoming year for all income and expenditure Reserves are reviewed Effective budget monitoring is in place which is done and presented to the full council monthly All acquisitions/disposals are accurately and promptly recorded. Periodic inventory checks are done Clerk is responsible for the management of the financial affairs of the council (RFO) Standing Orders/Financial regulations are reviewed annually Effective budgeting system in place | Medium Medium Medium Low Low Low Low Low | Existing procedure adequate Existing procedure adequate Existing procedure adequate. Checked by Cllr D Huffadine Standing Orders last reviewed in November 2020. Financial Regulations were renewed in October 2019. . Existing procedure adequate Existing procedure adequate |
| Meeting of the Council | Failure to meet statutory duty on meetings Failure to respond to the elector’s wish to exercise its rights Business in Minutes | All notices are posted in the prescribed places 3 clear days prior to any meeting and on the website. All Councillors are notified of Meetings by way of a summons and agenda. Minutes of all meetings are taken and kept All members and staff are aware of Electors’ Rights All procedures are followed for dealing with enquiries Proper, timely and accurate recording of council business is recorded in the minutes All minutes are signed and paginated Master copies are kept safe and past minutes are archived at Taunton. Clerk has a system of decisions taken and actions taken and followed up to completion. | Medium Medium Low | Existing procedure adequate Existing procedure adequate Existing procedure adequate |
| Legislation and Regulations | Failure to comply with new Regulations/Legislation | Clerk is qualified/trained Training policy is in place Council subscribes to appropriate publications New Councillors are trained Council is a member of ALCA | Low | . |
| Pandemic | Financial Risk | Effect of the pandemic by the loss of income and activities | Low | There will be no impact on financial income |
| Playground equipment | Risk of death or life changing injury. | Annual play inspection is carried out by professional service. Weekly inspections are carried out by a councillor. | Medium | Highest risk is failure of wooden beams above head height. Condition of wood to be monitored for signs of rot or damage |
Updates:
Playground equipment added. Various changes to reflect improvements to financial controls.
Previous version for comparison: