Table of Contents
Parish Council Clerk: Philip Edwards | Tel: 07988 471568 | clerk@hintonblewettpc.co.uk
www.hintonblewettpc.co.uk
To: – Councillors T Bowler, D Duckett (Chairman), C Elliott, D Elliott, D Huffadine, A Mills and J O’Nians.
You are summoned to attend a meeting of Hinton Blewett Parish Council to be held in the Village Hall, Litton Lane, Hinton Blewett on Thursday 12th May 2022 at 7.30pm. The agenda for the meeting appears below.
Philip Edwards, Clerk,
6th May 2022
22.05_1. ELECTION OF CHAIRMAN
TO RESOLVE: To elect a Chairman for the municipal year.
To receive the Chairman’s declaration of acceptance of office
22.05_2. ELECTION OF VICE CHAIRMAN
TO RESOLVE: To elect a Vice Chairman for the municipal year.
To receive the Vice Chairman’s declaration of acceptance of office
22.05_3. PUBLIC PARTICIPATION SESSION
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council by resolution enters a confidential session. Members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, for not more than three minutes by addressing the Chairman.
22.05_4. APOLOGIES FOR ABSENCE
To note and decide on apologies for absence.
22.05_5. DECLARATION OF INTEREST
To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.
22.05_6. CONFIRMATION OF MINUTES
TO RESOLVE: That the minutes of the meeting of the Parish Council which took place on Thursday 10th March 2022 are approved as an accurate record and signed by the Chairman.
22.05_7. REPORTS
(a) Chairman’s Report
To receive any reports from the Chairman.
(b) Clerk’s Report
To receive any reports from the Clerk.
- Correspondence was received regarding the possibility of funding to support the Parish News – a copy has been emailed to councillors for consideration
- The footpath survey has been published for councillors to review
see: https://hintonblewettpc.co.uk/footpath-survey-of-gates-and-hedges-that-may-need-cutting-during-the-year/ - Correspondence has been received from Jacob Rees-Mogg / Ofcom and has been published on the website
see: https://hintonblewettpc.co.uk/disconnection-of-the-copper-network/#Response_from_Ofcom
(c) Members Reports
To receive any reports from council members on current responsibilities or attendance of outside bodies
Ref: https://www.templecloud.org.uk/councillor-responsibilities/
(d) Ward Councillors Report
To receive any reports from the Ward Councillor.
22.05_8. APPOINTMENTS
- TO RESOLVE: To review and approve appointments for committees, working parties, outside bodies and other responsibilities:
Refer to: https://hintonblewettpc.co.uk/councillors-registers-of-interest-and-responsibilities/#appointments
22.05_9. FINANCE
See appendix: 2022-05 PCM: Finance Reports
Note: We currently have a three year long term agreement with Zurich insurance until 31st May 2024. Last year the premium was £422.03.
TO RESOLVE: Delegation to the Clerk for approval to pay the annual insurance premium up to an amount of £600 when this is received.
- TO RESOLVE: payments to approve listed on ‘2022-05 PCM: Finance Reports’ (see appendix)
- To note: payments and Income
- TO RESOLVE: bank reconciliation 31st March 2022
- To note: year to date spend against budget 31st March 2022
- TO RESOLVE: To add all current councillors as signatories on the Unity Bank Mandate
22.05_10. ANNUAL INTERNAL AUDITORS REPORT
TO RESOLVE: To receive and approve the Annual Internal Auditors Report 2021/22.
TO RESOLVE: Approval of quotation £190 for continued appointment of Internal Auditor for 2022/23 . (See appendix for quotation)
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Internal_audit_report
22.05_11. EXEMPTION CERTIFICATE
TO RESOLVE: That the Parish Council, having met all the exemption criteria for 2021/2022 agreed to declare itself exempt from an external audit.
Certificate to be signed by the RFO and Chairman of the meeting where approval was given.
22.05_12. ANNUAL GOVERNANCE STATEMENTS
TO RESOLVE: To approve the Annual Governance Statements 2021/22 prepared by the Clerk (Section 1 on the Annual Return).
To be signed by the Chairman and Clerk of the meeting where approval was given.
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Annual_governance_statement
22.05_13. ACCOUNTING STATEMENTS
TO RESOLVE: To approve the Accounting Statements 2021/22 prepared and signed by the RFO (Section 2 on the Annual Return).
To be Signed by the Chairman of the meeting.
See https://hintonblewettpc.co.uk/documents/financial-statements-2022-2023/#Accounting_Statements
22.05_14. DATES FOR THE EXERCISE OF PUBLIC RIGHTS
TO RESOLVE: To approve the dates of the period for the exercise of public rights: commencing on Monday 13 June 2022 and ending on Friday 22 July 2022.
22.05_15. PLANNING APPLICATIONS
To note any updates from previous planning applications: https://hintonblewettpc.co.uk/documents/planning-applications/
22.05_16. POLICIES
- TO RESOLVE: Approval of policies for review, including the asset register and the risk management scheme (see https://hintonblewettpc.co.uk/review-date/may-2022/ )
22.05_17. JUBILEE BENCH
- TO RESOLVE: To review or approve quotations for a circular bench on the Barbury (See appendix, email sent to councillors)
22.05_18. DATE OF NEXT MEETING
TO RESOLVE : Date of Next Parish Council meeting: Thurs 14th July 2022, 7.30pm at Hinton Blewett village hall.
To Note: Schedule of council meetings to April 2023 -See: https://hintonblewettpc.co.uk/diary-of-parish-council-meetings/