Table of Contents
Parish Council Clerk: Philip Edwards | Tel: 07988 471568 | clerk@hintonblewettpc.co.uk
www.hintonblewettpc.co.uk
To: – Councillors T Bowler, D Duckett (Chairman), C Elliott, D Elliott, D Huffadine, A Mills and J O’Nians.
You are summoned to attend a meeting of Hinton Blewett Parish Council to be held in the Village Hall, Litton Lane, Hinton Blewett on Thursday 10th March 2022 at 7.30pm. The agenda for the meeting appears below.
Philip Edwards, Clerk,
4th March 2022
1. PUBLIC PARTICIPATION
Members of the public and press may attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, answer questions and give evidence at a meeting in respect of the business on the agenda for no longer than 3 minutes, by addressing the Chairman.
2. APOLOGIES FOR ABSENCE
To receive and approve any apologies for absence.
3. DECLARATIONS OF INTEREST
To receive any Declarations of Interest, including Disclosable Pecuniary Interests (DPI) on the agenda under Hinton Blewett Parish Council’s Code of Conduct (adopted on 28th November 2012) issued in accordance with the Localism Act 2011 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, SI No. 1464.
4. CONFIRMATION OF MINUTES
TO RESOLVE: That the minutes of the Parish Council meeting held on 13th January 2022 be approved as a correct record and signed by the Chairman.
See: https://hintonblewettpc.co.uk/minutes/minutes-for-the-parish-council-meeting-on-13th-january-2022/
5. REPORTS
To note and receive reports from:
– Ward Councillor’s Report
– Chairman’s Report
- The Chairman has been liaising with B&NES regarding the condition of Coley Hill and a fallen tree.
– Clerk’s Report:
- Correspondence was sent and received from Ofcom regarding poor mobile signal and communication in an emergency. Specific responses to the queries raised in the original correspondence was requested but has not been received.
See: https://hintonblewettpc.co.uk/documents/ofcom-correspondence-feb-2022/ - The Clerk attended the B&NES new Local Plan planning briefing
- Updates have been made to the structure of the website to improve the user experience, this includes a responsive layout so that agendas, minutes and reports may be viewed easily on all screens including mobile phones. Printer friendly format has been added so that documents print well from the website. Updates have been made to the layout of councillor contact details to improve appearance and content. Future updates could include a review of the colour scheme and the addition of a banner photograph. The SSL certificate has been renewed. Google analytics have been arranged to monitor activity.
- The council are required to publish contact details for councillors. Public ‘@hintonblwettpc.co.uk’ council email addresses have been published and not private email addresses. This means that scam emails may be received pretending to be from a councillor or chairman. Scam emails may start ‘can I ask for a favour’ or ‘can you help me’. Councillors are reminded to be aware of scams asking for purchase of vouchers, payments or transfers of funds. Financial activities should be done by the Clerk/RFO following the financial regulations.
- The new mobile phone and phone contract have been organised. The renewal of the microsoft subscription has been completed with a discounted purchase on amazon.
- A request has been received from the Town and Country Harriers to set up a checkpoint in either the village hall car park or on the Barbury for a running event on 23rd April 2022.
- Preparations are being made for the end of year internal audit in April. Preparations are being put in place to do this remotely.
TO RESOLVE: To review the asset register
– Report on any meetings that Councillors have attended in their agreed role as representatives to outside bodies
6. PLANNING MATTERS
To note any planning application updates, see: https://hintonblewettpc.co.uk/documents/planning-applications/
To note the B&NES press release regarding planning rules for retrofitting
7. FINANCES (Refer to appendix finance reports)
- TO RESOLVE: Payments to approve as shown in the appendix finance reports.
- To note: Payments and receipts for January & February 2022.
- To note: Bank reconciliations to 28.2.2022. To receive confirmation from Cllr Huffadine to confirm bank reconciliation balances, cash book and bank statements have been checked. (FR2.2)
- To note: Receipts and Payments against budget.
8. MAINTENANCE OF FOOTPATHS AND GRASS CUTTING
The B&NES public rights of way officer has asked for feedback regarding any public rights of way that could be considered for volunteer work. This may include overgrown areas or gates / styles. Photos and locations would be helpful to feed back any suggestions.
- TO RESOLVE: To review and approve the arrangements and rates in place for the maintenance of footpaths.
- TO RESOLVE: To approve the quotation for grass cutting of the Barbury.
- TO RESOLVE: To approve the quotation for the grass cutting for the playing field.
9. STAFF AND SALARY REVIEW
- TO RESOLVE: To implement the new pay scale rates as agreed with the NJC for Local Government Services as specified in the Clerk’s contract of employment.
- TO RESOLVE: To approve back pay from Dec 2021 – Feb 2022 for the Clerk
- TO RESOLVE : To approve the Clerk’s salary scale from 1st March 2022: SCP20 in accordance with the job offer confirmed by resolution 22/824
- TO RESOLVE : To approve the Clerk’s salary scale increment: SCP21 from 1st April 2022 in accordance with the Clerk’s contract of employment.
10. ANNUAL MEETING OF ELECTORS
To consider plans for the annual meeting of electors.
11. PC NEWSLETTER
To plan content and dates for the next newsletter. To discuss printing and distribution arrangements.
12. DATE OF NEXT MEETING
- TO RESOLVE : Date of Annual Parish Meeting of Electors: Thurs 12th May 2022, 7.00pm at the village hall.
- TO RESOLVE : Date of Annual Parish Council meeting: Thurs 12th May 2022, 7.30pm at the village hall.
See: https://hintonblewettpc.co.uk/diary-of-parish-council-meetings/