Minutes and other documents
All Parish Council meetings are open to members of the public, except where the press and public are excluded by resolution when the Council has confidential business to discuss. This does not include the right to speak, unless prior written notice has been given to the Clerk.
The standard Full Council Agenda items are as follows:
- Apologies for absence
- Approval of the minutes of previous meetings
- Matters raised by members
- Matters arising from new correspondence requiring a decision or for information only, usually circulated in advance to members.
- Approval of payments
Parish Council agendas are set by the Parish Clerk in liaison with the Chairman of Council. However any Councillor can request an item to be put on the agenda. This can be done informally either through the Clerk or Chairman, or formally, by means of a motion, as per the Parish Council’s Standing Orders (the Council’s operating rules and regulations).
If, after discussion of an agenda item, the Council decides that a Working Group should be formed to look at the matter in more detail then the membership and the remit of the group will be agreed by the Council. The membership of the Group can also include people who are not Councillors, but who have knowledge or expertise relevant to the subject matter.
The minutes of Parish Council meetings are not a verbatim account of the meeting but detail decisions reached. Minutes are available to the public via this website or from the Parish Clerk. A precis of the minutes is also circulated to the local press.
Once a decision has been passed by the Council and a course of action identified, the work is organised and/or carried out by the Parish Council’s Executive Officer, the Parish Clerk, who works part-time.